Events/Facilities & Duplicating Technician, College Administrative Services- Modesto Junior College
Modesto Junior College
Events/Facilities & Duplicating Technician, College Administrative Services- Modesto Junior College
Salary: $3,752 to $4,789 per month- Range 25 (2022-2023 Classified Salary Schedule)
Closing Date: Wednesday, June 6th, 2023 by 11:59 p.m.
To apply, submit your application and required documents on-line via our applicant system at: http://50.73.55.13/counter.php?id=259005
Definition:
Under general supervision by the Events/Facilities & Duplicating Manager sort and distribute incoming and outgoing mail, utilize automated postage equipment, handle mailroom activities, filing and other general duties in the campus mailroom; assist with booking and scheduling of facility use for college events; assist with scheduling of transportation equipment; perform activities and processes for duplicating including duplication, collation and bindery; run digital copy machines and related work as assigned.
Distinguishing Characteristics:
This position is an assistant level position providing support as directed in the areas of duplicating, mail, facilities and events.
Supervision received and exercised:
Incumbents in this class work under supervision of a manager, receiving supervision while working toward a definite objective that requires use of a wide range of procedures. Incumbents plan and/or determine specific procedures or equipment required to meet assigned objectives and solve routine problems.
Minimum Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The knowledge and ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Knowledge of:
• Principles and practices of customer service and public relations techniques
• Basic copy, reprographics and duplicating finishing techniques
• Principles and procedures of record keeping
• Modern office equipment including computers and software
• Basic inventory control and supply/material management for duplicating and reprographics
• Office management techniques, proper office procedure and practices
Ability to:
• Complete basic reprographics jobs including duplicating and finishing
• Organize, plan and develop work accomplishment timelines
• Interpret, explain and ensure adherence to policies and procedures governing facility use
• Use good judgment in recognizing the scope of authority as delegated
• Analyze situations and make decisions on procedural matters without immediate supervision
• Perform arithmetical calculations with speed and accuracy
• Communicate effectively, both orally and in writing
• Establish and maintain effective internal and external working relationships
Education and Experience:
Any combination of education, experience and/or training that would likely provide the above required knowledge, skills and abilities is qualifying. Typical background patterns that would provide the knowledge, skills and abilities are:
• Education: Possession of a High School diploma or GED.
• Experience: Two years of administrative or support experience, or related.
Essential Duties:
• Participate in the activities of the campus mailroom, facilities/events and duplicating
• Sort and place USPS mail in campus mailboxes and return improperly addressed mail
• Prepare and set up campus mailboxes at the beginning of each semester
• Operate scheduling software to produce facility use documents for distribution
• Assist in development of scheduling events and classroom assignments
• Serve as dispatcher for college car pool; follow state of California Vehicle Code regulations; maintain accurate record of staff/faculty/student driver license and medical exams for Class “B” Licenses and related requirements
• Manage vehicle reservations for college vehicle fleet; determine scheduling and availability; determine when vehicle inspection sheets and trip logs are required as pursuant to vehicle code
• Prepare and monitors all activities and tasks associated with college mail rooms
• Prepare jobs for duplicating process
• Assist with duplication of specific jobs and preparing machines for daily operations such as, loading paper, toner and routine maintenance jobs
• Operate a variety of machinery including high speed copy machines, postage machines and other office equipment
• Monitor supply inventories to ensure adequate materials are on hand for pending projects
• Deliver printed material and or place in campus mailrooms
• Receive and review duplicating and copy requests from customers
• Monitor and stock supply inventories in duplicating, mail and events scheduling areas
• Greet visitors and callers, provide information as required, and refer to appropriate sources
• Prepare and monitor monthly invoicing for postage, transportation and duplicating services
• Perform other duties as assigned
Licenses and Certificates:
• A valid license to drive in California is required. When driving a District vehicle, a valid California driver’s license and evidence of appropriate automobile insurance may be requested.