UTKCG - Human Resources Assistant - Human Resources
University of Tennessee, Knoxville
Knoxville, TN
Full-time
Human Resources
Posted on April 22, 2024
The University of Tennessee’s Career Gateway is looking to fill the temporary assignment of Human Resources Assistant with Human Resources. Through temporary assignment placements, Career Gateway allows the opportunity to work with various departments while gaining valuable work experience. Please see the job specifics below and if you have any questions, please email careergateway@utk.edu.
Please note that Career Gateway temporary positions do not have benefits, annual leave, or sick leave accrual.
The job schedule is: Monday-Friday 8 am to 5pm
The job length is approximately 8 months
The pay rate ranges between $15.00 and $18.00 dependent upon experience.
The Human Resources Assistant primarily supports the work of the Human Resources Office by answering and directing calls to the department, assisting job applicants, providing basic application status information, processing background checks, collecting and assisting with new hire paperwork, and providing support to the Career Gateway Program
Key Areas of Responsibility
Typical Responsibilities:
Administrative Support:
• Receive and direct calls and emails for the human resources office.
• Provides basic information regarding job application status and troubleshooting assistance.
• Assist visitors with applying for jobs within the university.
• Collect, audit, and assist with new hire paperwork for employees.
• Maintain spreadsheets.
• Ensure supply levels are adequate and stock supply shelves.
Recruitment Support:
• Prep job announcements for posting.
• Provide support to onboarding functional area.
• Process advertising requests with external vendors.
• Process background checks and background check status reports.
• Provide backup for the University’s Career Gateway functions as needed
Knowledge, Skills, and Abilities:
• Knowledge of MS Office and web-based applications, and HRIS
• Excellent written and oral communication skills
• Organizational skills
• Excellent customer service skills
• Ability to enter data accurately and efficiently.
• Ability to utilize a multi-line phone, multi-task, and coordinate meetings.
• Ability to analyze reports.
• Ability to be flexible/objective in a high-pressure environment.
• Ability to maintain confidentiality.
• Ability to communicate requirements to new hires regarding documentation.
Preferred Knowledge, Skills, and Abilities:
• Knowledge of IRIS (SAP) and Taleo (Oracle)
Qualifications :
Minimum Qualifications:
• High school diploma required.
• 1 year of office/clerical experience.
Preferred Qualifications:
• Experience in a Human Resources office.
• Experience with I-9 processing and documentation.
