Program Coordinator, Institute for Law & Economics, Part-Time, Hybrid Eligible
University of Pennsylvania
Philadelphia, PA
Full-time
Legal
Posted on May 12, 2023
Program Coordinator, Institute for Law & Economics, Part-Time, Hybrid Eligible
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination or a University authorized exemption is a requirement for all positions at the University of Pennsylvania. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Program Coordinator, Institute for Law & Economics, Part-Time, Hybrid Eligible
Job Profile Title
Coordinator, Program
Job Description Summary
The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. The school offers a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making the Law School an extraordinarily supportive academic community for its scholars and students alike.
The Institute for Law & Economics is a leading center for corporate law, governance, business, and finance. Housed in the Law School, it reflects collaboration between Penn Carey Law, the Wharton School, and the Department of Economics. Through its programming and the scholarship of its faculty directors, ILE contributes significantly to policy and practice on important issues that affect business and financial institutions world-wide.
The Program Coordinator works closely with the Executive Director of ILE and Institute faculty Co-Directors to implement a rich agenda of programming and collaborates across departments (Conferences and Events, Faculty Support, Communications, Development and Alumni Relations) to ensure administrative excellence and strong communication around ILE activities and faculty scholarship.
This is a part-time position, expecting 15-20 hours/week throughout the academic year, with some weeks requiring more time on site given events and conferences, and most of June and July off. The work is hybrid eligible with the opportunity for remote work.
Job Description
The Program Coordinator's responsibilities include:
Event Administration
- Implement a host of ILE programs, symposia, and conferences.
- Assume leadership role in developing ILE programming including:
- Identifying and arranging participation by speakers and attendees,
- Overseeing the identification of programming structure, timing and logistics.
- Oversee implementation of ILE's ambitious agenda of programs and activities.
- Ensure the development of strong invitation lists matched to program topic and reach.
- Direct the ILE Program Coordinator around calendaring, invitations, and design and delivery of promotional materials.
- Ensure day-of coverage of all event needs and personally participate in all ILE events.
- Support relationships with ILE Board members as other legal and industry professionals and academics. Facilitate their participation in ILE events. With Conferences and Events, manage travel and reimbursement processes for all guests as appropriate.
- Ensure event wrap up and analysis; develop attendance, budget, and other reports at the conclusion of each event,
Communications and Development
- Represent ILE to Board members and other contributors, faculty, students, visitors, and program participants, with an eye to cultivating ILE's reputation of excellence.
- Collaborate with the Law School's Communications and Development teams to ensure communication about ILE research and its multi-faceted programming.
- With the Executive Director, ensure regular inclusion of ILE research and programming in Penn Carey Law communications vehicles,
- Respond to requests from Communications regarding media inquiries about faculty scholarship as well as inquiries from academics, lawyers, donors, and others.
- Manage the continuous updating of the ILE website as well as other related ILE websites (WIBLI, Delaware Corporate Law Resource Center, and the Lipton Archive).
- Work with the Executive Director to ensure strong content and with ITS, Faculty Support, and external vendors to ensure rich and up to date content on all sites.
- Partner with the Executive Director to ensure the timely publication of ILE's Annual Report.
Other Administrative
- Maintain ongoing communication with Executive Directors and with faculty co-directors to identify opportunities to complete a variety of tasks effectively and efficiently. Partner with Faculty Support to ensure completion of ILE tasks.
- Maintain ILE data bases and other information sources to ensure they are kept up to date.
- Hire and manage part-time student workers as appropriate an external service providers such as photographers, designers, etc.
Other Duties as Assigned
Qualifications: Bachelor's degree required; masters level education a plus. Three to five years of progressively increasing experience, preferably in a multi-faceted higher ed environment, required. Experience meeting the needs of a variety of audiences is a plus as is an inclination toward a collaborative work style and work environment. Proven ability to coordinate and communicate, manage multiple tasks in a timely manner, and complete administrative projects, ensuring consistency and accuracy. Applicant should have an established track record as collaborator in the workplace, within the immediate department and within a larger institution, including the ability to collaborate with multiple managers and colleagues.
Cover letter must be included with application materials.
Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.
Department / School
Law School
Pay Range
$24.13 - $36.36
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
- Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Law-School/Program-Coordinator--Institute-for-Law---Economics--Hybrid-Eligible_JR00064852
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