Executive Assistant, SOM Dean’s Office
University of Missouri - Columbia (MU)
Columbia, MO
Full-time
Administration / Clerical
Posted on April 5, 2024
Hiring Department
School of Medicine Dean's Office
Job Description
Job Description: The School of Medicine-Office of the Dean is actively recruiting for the role of Executive Assistant. The position provides executive-level administrative support to the leadership team of the Chief Administration and Operations Officer, reporting to the Office Manager.
Duties include heavy meeting scheduling using Outlook Calendar, prioritizing, communicating, scheduling, and reviewing appointments for conflicts, ensuring all necessary meeting arrangements are made including room reservations, and communicating to all appropriate attendees to ensure availability. Selecting and scheduling meeting facilities, equipment, meals and/or handouts to ensure appropriate resources for smoothly run meetings.
This position serves to greet visitors, answer phone, screen and respond as needed to all inquiries within the Dean's office. This position may also assist with event planning and management; preparation of weekly and daily meeting packets; draft correspondence; preparing PowerPoint presentations. Other responsibilities include management of confidential communication and documents, arranging travel, tracking expenses and general office duties.
Position works on campus, Monday through Friday, 8am to 5pm with occasional evening or weekend hours to accommodate special events.
Essential skills include demonstrated competency with Microsoft Outlook, Excel, Word, PowerPoint, Teams and One Note. Highly detail-oriented individuals with initiative and willingness to be a flexible team player are encouraged to apply.
Shift
Mon – Fri 8:00am – 5:00pm
Minimum Qualifications
Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
BA degree, or an equivalent combination of education and experience for which comparable knowledge and abilities can be acquired as necessary. Two years' administrative experience. Experience in planning and coordinating events of varied venue. Advanced experience using Word, spreadsheets (excel) and preparing power point presentations is preferred.
Anticipated Hiring Range
Salary Range:$17.96--$33.18 hourly
GGS Grade: GGS-008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Materials
In addition to the Online Application, please provide a Cover Letter and Resume.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website athttps://www.umsystem.edu/totalrewards/benefits.
Values Commitment
We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visithttps://www.umsystem.edu/ums/hr/eeoor call the Director of Employee and Labor Relations at 573-882-7976.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.
