Premium Services & Hospitality Coord
University of Kentucky
Lexington, KY
Full-time
Hospitality
Posted on May 17, 2024
Posting Details
Posting Details
Job Title
Premium Services & Hospitality Coord
Requisition Number
RE45432
Working Title
Premium Services and Hospitality Coordinator
Department Name
12E00:UKAA - External Operations
Work Location
Lexington, KY
Grade Level
40
Salary Range
$15.15-24.26/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
BA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
No experience required.
Required License/Registration/Certification
None.
Physical Requirements
To be able to lift, push, pull objects up to 50 lbs; may involve physical tasks such as lifting and carrying during event setup and teardown.
Shift
Days, Evenings, and Weekends. The position requires attendance at various sporting and non-sporting events, including evenings, weekends, and holidays.
Job Summary
The Assistant Director of Hospitality oversees various aspects of game day operations, rental event logistics, and employee recruitment/marketing efforts within the University of Kentucky Athletics Department. This role involves managing premium and non-premium events, coordinating with internal and external stakeholders, and ensuring exceptional guest experiences.
1. Manage Premium Game Day Operations:
• Attend and oversee all home football games in premium spaces.
• Work at least 80% of UK basketball games in club areas.
• Assist in set up, staff check-in, in-game operations, and clean-up.
• Coordinate staffing training and address game day needs.
• Maintain communication with catering team and custodial staff.
2. Co-Management of Memorial Coliseum Game Day Operations:
• Co-manage the Memorial Club during events.
• Stock necessary supplies and coordinate catering.
• Coordinate staff for events such as Volleyball, Gymnastics, and STUNT.
• Conduct staff training and ensure effective communication with catering and custodial teams.
3. Rental Event Logistics:
• Assist in event day logistics while adhering to university policies and regulations.
• Book, execute, and invoice for events across all facilities.
• Manage setup and tear-down initiatives and communicate with operations staff.
• Promote events on social media, book events in EMS, and assist with tours.
4. Non-Premium Rental Events:
• Manage setup and breakdown for external events.
• Communicate facility issues and provide solutions.
• Coordinate with catering and other departments as needed.
• Book events in EMS and execute invoicing for non-premium rental events.
5. Employee Recruitment & Marketing:
• Assist in recruiting potential employees and representing UK Athletics at recruitment events.
• Market event spaces to new clients, give tours, and attract new events.
• Contribute to social media posts and ideas.
• Support activities such as Freshman Orientations, bridal booth shows, and hospitality class tours.
Must be able to comply with all SEC, University and NCAA rules and regulations.
Skills / Knowledge / Abilities
MS Windows, and Excel.
Does this position have supervisory responsibilities?
Yes
Preferred Education/Experience
Bachelor's degree and 3 years of experience preferred.
Deadline to Apply
05/23/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Job Title
Premium Services & Hospitality Coord
Requisition Number
RE45432
Working Title
Premium Services and Hospitality Coordinator
Department Name
12E00:UKAA - External Operations
Work Location
Lexington, KY
Grade Level
40
Salary Range
$15.15-24.26/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
BA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
No experience required.
Required License/Registration/Certification
None.
Physical Requirements
To be able to lift, push, pull objects up to 50 lbs; may involve physical tasks such as lifting and carrying during event setup and teardown.
Shift
Days, Evenings, and Weekends. The position requires attendance at various sporting and non-sporting events, including evenings, weekends, and holidays.
Job Summary
The Assistant Director of Hospitality oversees various aspects of game day operations, rental event logistics, and employee recruitment/marketing efforts within the University of Kentucky Athletics Department. This role involves managing premium and non-premium events, coordinating with internal and external stakeholders, and ensuring exceptional guest experiences.
1. Manage Premium Game Day Operations:
• Attend and oversee all home football games in premium spaces.
• Work at least 80% of UK basketball games in club areas.
• Assist in set up, staff check-in, in-game operations, and clean-up.
• Coordinate staffing training and address game day needs.
• Maintain communication with catering team and custodial staff.
2. Co-Management of Memorial Coliseum Game Day Operations:
• Co-manage the Memorial Club during events.
• Stock necessary supplies and coordinate catering.
• Coordinate staff for events such as Volleyball, Gymnastics, and STUNT.
• Conduct staff training and ensure effective communication with catering and custodial teams.
3. Rental Event Logistics:
• Assist in event day logistics while adhering to university policies and regulations.
• Book, execute, and invoice for events across all facilities.
• Manage setup and tear-down initiatives and communicate with operations staff.
• Promote events on social media, book events in EMS, and assist with tours.
4. Non-Premium Rental Events:
• Manage setup and breakdown for external events.
• Communicate facility issues and provide solutions.
• Coordinate with catering and other departments as needed.
• Book events in EMS and execute invoicing for non-premium rental events.
5. Employee Recruitment & Marketing:
• Assist in recruiting potential employees and representing UK Athletics at recruitment events.
• Market event spaces to new clients, give tours, and attract new events.
• Contribute to social media posts and ideas.
• Support activities such as Freshman Orientations, bridal booth shows, and hospitality class tours.
Must be able to comply with all SEC, University and NCAA rules and regulations.
Skills / Knowledge / Abilities
MS Windows, and Excel.
Does this position have supervisory responsibilities?
Yes
Preferred Education/Experience
Bachelor's degree and 3 years of experience preferred.
Deadline to Apply
05/23/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Please describe your experience as it relates to hospitality and event assistance.
(Open Ended Question) - * Please indicate your number of years of paid experience working in event planning.
- None
- More than 0, up through 1 year
- More than 1 year, up through 3 years
- More than 3 years, up through 5 years
- More than five years
- * As part of the Southeastern Conference, candidates considered for staff or coaching positions within UK Athletics are required to disclose any unethical conduct. Please answer the below questions regarding your personal NCAA record. Have you ever been charged with a violation of NCAA 10.1 Unethical Conduct by the NCAA or any NCAA member institution?
- Yes
- No
- * Have you ever been charged with a NCAA Level I, II or III, secondary or major violation?
- Yes
- No
- * Are you currently involved in any pending NCAA investigation, charges and/or violations of NCAA legislation?
- Yes
- No
- * Has the NCAA Committee on Infractions ever issued you show-cause penalty?
- Yes
- No
- * If you answered yes, to either of the previous two questions, please list all violations in which you've been charged or were involved. If you answered no to both of the previous questions please type: N/A
(Open Ended Question) - * I agree to and understand that failure to disclose any NCAA violation or false information regarding my NCAA compliance history will result in removal of my application for consideration.
- Yes
- No
- * Where did you first see this position advertised other than on UK's online employment system?
- HigherEdJobs.com
- Diverseeducation.com (Diverse Issues in Higher Education)
- HERCjobs.org (Higher Education Recruitment Consortium)
- InsightIntoDiversity.com
- Latinosinhighered.com
- Indeed.com
- A Colleague, Friend and/or Family Member
- UK Job Fair
- None of the Above
Required Documents
- Resume
- Cover Letter
