IM Dept GME Admin Assistant

University of Kansas Medical Center Kansas City, KS Full-time Administration / Clerical

Posted on April 12, 2024

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IM Dept GME Admin Assistant

Department:
SOM KC Internal Medicine - Endocrinology, Metabolism & Genetics
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Medicine - Medical Education

Position Title:
IM Dept GME Admin Assistant

Job Family Group:
Professional Staff

Job Description Summary:
The Administrative Assistant will directly support the education mission for the Department of Internal Medicine. This position will be responsible for supporting our CORE and sub-specialty programs administrative needs for Graduate Medical Education. The administrative assistant will assist with phone, faxes, and office mail, along with processing payments, reimbursements and invoices for internal suppliers and external vendors.

Job Description:

Required Qualifications

Education: High school diploma or equivalent

Work Experience:

3 years of experience from which comparable knowledge and skills can be acquired
Experience with Microsoft Office,
Basic accounting experience

Preferred Qualifications

Education: Bachelor's Degree

Work Experience:

Experience in higher education setting
Experience with Workday and MedHub,
Experience with ACGME guidelines

Job Duties Outlined

Support IM Dept GME Specialty Programs
Distribute faxes and mail
Submit orders for IT, facilities, housekeeping
Perform supply purchasing in Workday for offices and new hires
Maintain monthly billing for FedEx
Responsible for processing payments, reimbursements, invoices, hardware and software licenses, as well as outside vendor services and contracts
Utilize Workday to manage PTO and time away requests for residents and fellows
Manage distribution groups, invites, and send out communications to various teams (Zoom, Microsoft Teams, Blackboard)
Assist in maintaining and updating resident and fellow licenses in MedHub
Organize conferences and assist in research/clinical/student Training Programs as needed
Manage calendars including conference rooms and team calendars as needed
Create and run data reports as requested and work with GME office as needed
Create spreadsheets, presentations, and administrative forms utilizing Microsoft Word, Excel, Outlook, and PowerPoint
Schedule and manage the coordination of program events, i.e. Graduation, Welcome BBQ, Yearly Get-Togethers.
Assist with Resident/Fellow recruitment
Perform other projects and duties as assigned

Required Documents

Resume/CV
Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus nine paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$24.20 - $35.09
Minimum
$24.20
Midpoint
$29.64
Maximum
$35.09

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/IM-Dept--GME-Admin-Assistant_JR006802 or go to https://careers.kumc.edu/ and search for position number JR006802.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:
The University of Kansas Medical Center’s mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination

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IM Dept GME Admin Assistant

University of Kansas Medical Center

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